If you think about the online notes taking apps, the first thing that pops up in my mind is Google Keep. There are some other notes taking apps as well as Evernote, OneNote, etc. but, Google Keep is still the best.
In this article, I’m going to introduce Google Keep, how to use it productively, and also how to Google Keep secured notes and password protected.
Google Keep is an extremely user-friendly service by Google that helps in taking notes and synchronizing in the cloud to access cross-device. There are different types of notes that you can actually make through Google Keep. The app is also available in Play Store as well as App Store for iOS devices.
Types of Google Keep notes
Let me share what all type of Keep notes you can make online, they are really simple and easy to use:
Simple Textual Notes
This is the most basic and textual note you can make it. It’s as simple as taking notes in notepad by adding a title and scribbling text inside it. Input the text as if you’re writing a document or running notes. And then hit on the Close button to save the note.
It also has a feature to set a reminder with desktop notification. You can even do collaboration and assign the note to anyone else you know to work on.
You can create a list like groceries, shopping list, etc. and keep it handy on your phone. Once the item is completed or purchased, you can check off from the list. The list type is very useful when you’ve too many things to remember – just like a to-do list. Just dump the items in separate lines and strike-through once done. Just like Textual notes, you have the ability to set up a reminder, collaboration, and adjust the colour of the tile.
Image Keep Notes
You can also insert an image or picture you’ve taken on your camera and save it as a note along with the text. This comes in handy when capturing a picture and write make a text entry against it, like a story or blog around the image.
I personally use this when I need to remember a medicine along with its chemical composition. It’s not practically easy for non-medico to remember the scientific names, however, Google Keep makes the job easy. Of course, the reminders and collab are available here as well.
I really loved the way Drawing notes can be added. All you need to hit on the pen icon and start drawing on the whiteboard. You can use different colours, change the size of the pen, erase and make quick edits.
Access & Share Google Keep notes
Accessing and sharing a Keep note is quite easy and seamless. All the synchronization happens in the cloud instantly and available on the web as well as the app.
Google Keep on Cloud
Keep is a real-time Google Cloud syncing service that is available on all the devices and also available on browsers. Every note you add on your mobile will be instantly available on desktop login as well. Making it a complete cloud-based product service.
Google Keep on Phone
Keep on Web Browser
You can quickly access Google Keep on any browser at keep.google.com. It’s also available as a Google Chrome extension to download as standalone software that runs even when you’re offline and sync once you’re connected.
Sharing Keep notes within a network
You can easily share your Keep notes with any Google account. Hit on the “Collaborator” option available on each note and add the desired Gmail ID to share. The best part is that the collaborator and you can work in real-time on the same notes simultaneously.
Bonus Tip: If you like Dark or Night Mode theme, then you can easily enable Dark Mode in Google Keep site.
Google Keep Password Protection
You can store any type of information and notes in Google Keep. But, there is no in-built option to password protect a particular note or entire app service. However, you need to depend on third-party Android and iOS apps for securing the application with a password or pin. And for web browser access, you need to make sure that your Google account is secured with the Two Factor Authentication system. This will actually help in securing Google Keeps notes safely within the system.
There are few smart tips that you can actually follow to store Keep notes invisible to the third person, as mentioned below:
- You can actually hide a secure note or keep in an archive folder that won’t be visible when someone else accesses. The archived notes will be available in the Archive folder, and these hidden notes aren’t visible in the Google Keep home window
- You may also hide a note in Trash temporarily. The Keep note will be available in Trash Can for 7 days before it’s permanently deleted else you can’t restore it back
I know it’s really important to password protect Google Keep notes if you totally rely on it to save all confidential information. I think Google should consider adding some advanced security features.
Google Keep Security Questions
Here are some of the frequency asked questions that I thought you should know the answers.
Is Google Keep Secure and Encrypted? Of course yes. Its build behind the Google security firewall and very much secured as any online account.
How to lock Google Keep Notes? Unfortunately, there is no password protection or locking system in Google Keep. The Keep app needs to be locked with a third-party app for protecting Android phones.
An alternative to Google Keep for Password
If you’re looking to store passwords, then I would suggest using Google Passwords instead of Google Keep notes. You may not be able to enter the username and password entries manually in a site, but whenever the Chrome prompt whether to save the password, you can just allow and keep your password synced within Google account sign in. This password sync can help to remember the saved password across all the devices that you’ve logged in with the same Google account. It works seamlessly on the Chrome browser.
How do you keep your Google Keep notes secured?
First of all, I don’t store any confidential or passwords in Google Keep. Trust me, it’s quite unsafe to store any passwords online in any system. Instead, I memorize it or follow a definite pattern which varies from website to website. I personally use an in-built hiding feature on my Android phone.
It helps a lot to keep it away Google Keep visible from the menu or apps drawer list. I also have a very weird pattern lock that hard to learn or catch in a glimpse. 😉
Now it’s your turn to share how you’re securing your notes? or are you using any other noting app? Please feel free to share, I’d be really happy to learn more. Thank you!
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